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Volunteer Resources


The Volunteer Toolkit (VTK) is a digital resource that supports troop leaders and co-leaders, making the process of running a troop easier and more efficient. Check out some of the toolkit’s top features below. Then watch the video playlist above for a detailed walk-through.

Through the VTK, troop leaders can:

  • Plan the troop’s calendar year
  • Email parents with one click.
  • View the troop roster, renew girls’ membership, and update their contact information.
  • View Daisy, Brownie, and Junior Journeys and badges to plan for troop meetings.
                o   There are three prepopulated year plans in the VTK for                     Daisy, Brownie, and Junior leaders, with 15 meetings each.
  •    Customize meetings by troop year with other badge and Journey options.
  • NEW! Access the VTK as a multilevel troop (troops with a mix of girls in Daisy, Brownie, and Junior levels).
  • Explore individual meeting plans that show a breakdown of every meeting, including a list of the materials needed, and editable time allotments for each activity within a meeting.
  • Record girls’ attendance at meetings and their badge and Journey achievements.
  • Add council or custom troop events to the troop’s calendar.
  • Enter the troop’s finances (depending on the council’s process).
  • Easily locate resources, such as Safety Activity Checkpoints.
  • NEW! Access 18 activities that now include a “Get Outside” option, which provides alternative outdoor options.           

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What About Parents?

  • Parents can now access the VTK to see what their girl’s troop or group is doing (e.g, meeting information and which badges and Journeys she is working on).
  • Parents can also view the troop’s finances (depending on the council’s process).

Log in today! Click on My GS in the upper right-hand corner to get started.

 

Certificate of Insurance

A Certificate of Insurance (COI) is a form which identifies how much insurance the holder possesses. Girl Scouts of Southern Illinois (GSSI) is obligated to ensure, to the extent reasonably possible, that any site or facility, vendor or program provider we use is safe.


COI Overview

GSSI requires that a COI be requested from:

  • Operators of a program site
  • Vendors
  • Program providers
  • Program collaborators

GSSI requires a minimum total per occurrence limit of $1,000,000. This can be in a Primary Commercial General or a combination of a Primary General Liability Policy and a Broad Umbrella liability policy. If vendors are performing services at any of GSSI’s facilities or any facility rented by GSSI, workers compensation coverage is required. If the vendor is coming onto a GSSI site or is providing transportation as part of a program, the COI must also include automobile coverage.

Depending upon the Girl Scout activity or function, insurance must be held in some or all of the following categories and amounts:

  • Commercial general liability: $1,000,000 minimum
  • Automobile liability: $1,000,000
  • Transportation: $1,000,000 (if providing group transportation)
  • Workers compensation and employer liability per state statute

Girl Scouts of Southern Illinois should be named as Certificate Holder and named as additional insured for activities considered high risk activities and as required by Safety Activity Checkpoints.

Certificates of insurance are not needed for the use of sites owned by GSSI and certain other sites. Click the following links for a complete list of sites and organizations that have provided acceptable COI coverage, and a listing of insurance issued by GSSI.

Procedure for Obtaining a COI

Before beginning the procedure for obtaining a COI, check the list on the GSSI website or check with your Volunteer Experience Manager (VEM) to find out whether GSSI has already received a COI from the provider.

If no COI has been received:

  1. At least two (2) weeks prior to the event, contact the program site and request a COI.
  2. Ask that the COI be issued to Girl Scouts of Southern Illinois and sent to the Chief Finance Officer.
  3. If you plan to use the vendor on a recurring basis, request that the COI be reissued automatically each year when the policy is renewed.

A GSSI staff member can obtain a COI for you. Please send your request to customercare@gsofsi.org.

Provide the following information:

  • Name of the person making the request.
  • Facility manager or program provider.
  • Address of facility or program provider, including city, state and zip code.
  • Telephone number and email address or fax number for the facility provider.
  • The program or activity to be held.
 
Certificate of Insurance FAQs

What is a Certificate of Insurance (COI)?

A COI is a form provided by the operator of a program site, excluding sites owned by Girl Scouts of Southern Illinois (GSSI), which identifies a specified amount of coverage the insured holds in various categories, e.g. commercial general liability, automobile, professional liability and workers compensation.

Why does GSSI require COI’s?

GSSI’s national Girl Scout insurance broker has advised us that it is both appropriate and necessary to request and receive COI’s from the owner/operators of facilities used by our girl members. GSSI is obligated to ensure, to the extent reasonably possible, that any site or facility we use for our girls is safe. One measure is the evidence that the facility is adequately insured.

How to obtain a COI and what should be included on the COI.

At least 2 weeks prior to the event, contact the appropriate person at the program site and request a COI. The COI must be issued so that the Girl Scouts of Southern Illinois is a Holder of the certificate. If you plan to use this vendor on a recurring basis, please request that the COI be reissued automatically each year when the policy is renewed. By doing so, the insurance company will automatically send an updated COI to GSSI.

Who should COIs be submitted to?

COIs should be submitted to the Chief Financial Officer who will review for accuracy and ensure the COI is added to the COI list online.

Where is the online list for organizations providing evidence of acceptable insurance coverage located?

Click here for a full listing of Organizations Providing Acceptable Evidence of Insurance Coverage.

How to find out if GSSI has issued a COI to a vendor or program provider?

A complete list of COI’s issued to vendors/program providers from GSSI can be found on the Girl Scouts of Southern Illinois website under Volunteer > Insurance > Listing of Organizations Providing Acceptable Evidence of Insurance Coverage.

What if a vendor/program provider refuses to provide a COI?

These instances are handled on a case by case basis in consultation with the Chief Financial Officer.

We do not need COI’s for political subdivisions of the State of Illinois; licensed vendors with GSUSA.

There is a complete list of organizations for which GSSI does not need a COI in the footnote at the end of the online COI list located on the Girl Scouts of Southern Illinois website under Volunteer > Insurance > Listing of Organizations Providing Acceptable Evidence of Insurance Coverage.

How do I obtain Troop trip COI?

Troop trip COI’s can be obtained by contacting your Volunteer Experience Manager.

A troop wants to go to a fast food restaurant that has a playground. Do we need to request a COI?

For public venues i.e. McDonald’s, public library, museum, etc. if the event is held in a public area no COI is needed. If held in a private room a COI is required.

A troop is setting up a Fall Program/Cookie Program booth at a local store. Do we need to request a COI?

If the booth is located outside of the outer-most door of the store, no COI is required. If the booth is inside the outer-most door then we need a COI from the store. If any booth at any commercial establishment will be inside the store, then we need a COI from the company at the corporate level.

What is required when a Girl Scout activity takes place in a private residence?

GSSI’s commercial general liability policy provides liability coverage for leaders who hold meetings in their home, but GSSI’s property/casualty insurance does not cover the leader’s home or personal property, whether the home is owned, rented or leased. It is the homeowner/lessor’s responsibility to make sure that there is adequate property/casualty insurance coverage in place. Registered members participating in Girl Scout activities in a home who are injured are covered by the Girl Scout Activity Insurance provided as part of the GSUSA membership registration fee. This insurance only provides coverage for accidents.

Does GSSI’s insurance cover accidents in which the leader is transporting girls in a privately owned vehicle?

The insurance on the vehicle is always primary, GSSI’s insurance is secondary. The coverage on the vehicle must meet state minimum limits in order for the vehicle to be used to transport girls.

Why does GSSI prefer to be named as an additional insured?

The term Additional Insured refers to the practice of the insured entity naming Girl Scouts of Southern Illinois as additional insured. This allows GSSI to be named on the vendor’s insurance policy in case there is a claim resulting from an injury or accident to a program participant for which the vendor and/or its personnel are responsible. For high risk activities-mainly, high adventure, food related, hay-rides, transportation- GSSI recommends that we be named as additional insured. We are required to be named as additional insured in instances where services are being performed on our site.

When is additional insurance coverage required?

Commercial bus transportation (more than 40 seats) requires $10,000,000 of insurance coverage. The coverage can be a combination of commercial general liability and umbrella coverage but not automobile liability coverage.

Shopping malls typically have the additional insured listed for $2,000,000 of coverage.

Acceptable amounts of coverage required on a COI.

GSSI requires a minimum total per occurrence limit of $1,000,000. This can be in a Primary Commercial General OR a combination of a Primary General Liability Policy and a Broad Umbrella liability policy. If vendors are performing services at any of our facilities or any facility that we rent, we require workers compensation coverage per state statute. If the vendor is coming onto a

GSSI site or is providing transportation as part of a program, the COI must also include at least $1,000,000 of automobile coverage.

When is Workers Compensation insurance required?

Workers compensation coverage is required in instances where the vendor performs services on any GSSI site or any site that GSSI rents for a program/event. GSSI CANNOT waive workers compensation coverage. If a vendor’s employee is injured on our site, they can file a claim against our workers compensation if the vendor does not carry workers compensation coverage.

When is Professional Liability insurance required?

Professional liability insurance at a minimum of $500,000 is required to cover consultants in instances where we would be relying on their professional opinion, in case it proves to be incorrect.

 

For more information regarding Certificates of Insurance, please feel free to contact customercare@gsofsi.org or by calling 800.345.6585.